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Job Summary
Reporting directly to the KAS Resident Representative and working together with the project implementing team, the Finance/Administration Manager will be responsible for the financial management of project funds, as well as the administration of HR related matters. Responsibilities include bookings on the KAS financial system, preparing financial reports according to KAS/EU guidelines and making all project related payments.
Minimum Requirements
• A relevant Accounting or Financial Management Degree;
• At least 5 years experience in project financial management and accounting;
• At least 3 years experience working in the NGO sector;
• Effective knowledge of project budget management;
• Relevant experience in auditing and costing;
• Excellent budgeting, book-keeping and accounting skills;
• Good conceptual and analytical capacity;
• Ability to communicate detailed accounting information;
• Ability to establish and maintain effective working relationships in a multi-cultural project environment;
• Ability to work independently and highly meticulous;
• Previous experience with EU funded project (financial regulations and procedures) is highly desirable;
• Consistently fosters a culture of collaboration and supports team goals;
• Understanding of the German language will be a bonus.
Duties and Responsibilities
• Handle the full spectrum of financial and accounting responsibilities of the project;
• Control payments (bank, cash and cheque) and manage the project cash box, including online payments;
• Verify project costs and receipts in line with KAS/EU procedures and guidelines;
• Prepare monthly, quarterly and annual financial plans and reports for the approval of the Project Director;
• Work professionally with the KAS bookkeeping system (fav2) for accounting all project expenses (incl. obtaining a qualification for the system after training);
• Ensure procurement procedures of project assets, goods and services for the project according to KAS and EU rules;
• Maintain the integrity, confidentiality and safety of financial data;
• Ensure that accurate and up-to-date records are kept on all financial activities;
• Communicate with the backstopping office in Berlin in all financial management matters;
• Advance control of supporting documents of project expenses submitted by the project partner’s office with respect to the EU and KAS guidelines and procedures;
• Assist and mentor staff members regarding internal controls, procedural problems, interpretation of financial reports, contracts, and various regulations;
• Support external and internal auditors with all relevant information for interim and final auditing;
• Transfer advanced payments to partner accounts;
• Establish and maintain various systems of internal control for all EU Project funds.
How to Apply
Suitably qualified and experienced candidates are hereby invited to submit their cover letter and CV (2-3 pages) for this fixed contract position of the ECSO Project.
Applications can be submitted to info.namibia@kas.de
Closing date: 06 April 2025 @ 17h00
Partners
